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Axinom Privacy Policy
Last modified: October 31, 2019

This Axinom Privacy Policy (the "Policy") describes how Axinom protects the privacy and personal data of website visitors.

If you've any questions regrading this policy or any requests related to the processing of your personal data, you can contact us by e-mail at: dataprivacy@­axinom.com

This policy can be updated and changed. Axinom will inform website visitors about updates by placing a new version of the privacy policy on the website, along with the dates when modifications were introduced. If you do not agree with the data practices described in this policy, you should not use the website.

You are free to explore the website without providing any personal information about yourself. When you visit the website, we might request that you provide personal information about yourself, and we collect navigational information.

I. PROCESSING OF PERSONAL DATA

We process your personal data on the following bases:

  • on the basis of your consent, which is expressed by your active actions, i.e. addressing us and provision of personal data, or by any other active actions;
  • in order to take steps at your request prior to entering into a contract;
  • for pursuing our legitimate interests (e.g. to operate and administer the website);
  • in order to comply with the obligations imposed on us by legislation.
Personal Information

This is any information that you voluntarily submit to us and that identifies you personally, including contact information, such as your name, e-mail address, company name, address, phone number, and other information about yourself or your business.

Personal Information includes Navigational Information where such information can directly or indirectly identify an individual. Navigational information refers to information about your computer and your visits to the website such as your IP address, geographical location, browser type, referral source, length of visit and pages viewed. We use Navigational Information to operate and improve the website. We may also use Navigational Information alone or in combination with Personal Information to provide you with personalized information about Axinom.

Log Files

When you view content provided by us, we automatically collect information about your computer hardware and software. This information can include your IP address, browser type, the files viewed on our site (e.g., HTML pages, graphics, etc.), operating system, clickstream data, access times and referring website addresses. This is used by Axinom to provide general statistics regarding use of the website.

Information about children

The Website is not intended for or targeted at children under 16, and we do not knowingly or intentionally collect information about children under 16. If you believe that we have collected information about a child under 16, please contact us dataprivacy@­axinom.com, so that we may delete the information.

Use of Personal Information

In addition to the uses identified elsewhere in this Policy, we may use your Personal Information to:

  • improve your browsing experience by personalizing the website;
  • promote use of our services to you and share promotional and information content with you in accordance with your communication preferences;
  • meet legal requirements.

Our legal basis for collecting and using the personal information described above will depend on the personal information concerned and the specific context in which we collect it. However, we will normally collect personal information from you only where we have your consent to do so, where we need the personal information to perform a contract with you or in order to take steps at the request of you prior to entering into a contract, or where the processing is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms.

Security of your Personal Information

We use variety of security technologies and procedures to help protect your Personal Information from unauthorized access, use or disclosure. We secure the Personal Information you provide on computer servers in a controlled, secure environment, protected from unauthorized access, use or disclosure. All Personal Information is protected using appropriate technical, physical and organizational measures.

External websites

Our Website may provide links to other websites. We do not control, and are not responsible for, the content or practices of these other websites.

Retention of Personal Information

How long we keep information we collect about you depends on the type of information, as described in further detail below. After such time, your personal data will be destroyed within a reasonable time after the specified deadline.

If you have elected to receive marketing communications from us, we retain information about your marketing preferences for a reasonable time from the date you last expressed interest in our content, products, or services. We retain information derived from cookies and other tracking technologies for a reasonable period of time from the date such information was created (see also tabel below).

Longer storage of your personal data may take place when:

  • it is necessary in order that we can defend ourselves against claims or actions and exercise our rights;
  • there is a reasonable suspicion of an unlawful act that is being investigated;
  • for backup copies and other similar purposes;
  • under other statutory grounds.

Compelled Disclosure

We reserve the right to use or disclose your Personal Information if required by law or if we reasonably believe that use or disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or comply with a law, court order, or legal process.

International transfer of information

To facilitate our global operations, we process information in Germany, Estonia and Sri Lanka and allow access to that information from countries in which Axinom affiliated entities have operations for the purposes described in this Policy. This Policy shall apply even if we transfer Personal Information to other countries. We have taken appropriate safeguards to require that your Personal Information will remain protected.

Personal data processing for direct marketing purposes

Axinom processes your personal data for direct marketing purposes only when it obtains your explicit consent to such processing (the basis for data processing is your consent). For the purposes of direct marketing, we process the following personal data: your name, email address.

Your personal data for direct marketing purposes can be processed in the following ways:

  • you can receive a newsletter by e-mail with our news;
  • you can receive invitations to events and similar information by e-mail;
  • in order to invite you to an event relevant to you, we may contact you by phone.

We inform you that you can opt out of our newsletters at any time. You can do that by clicking on the “unsubscribe” link located on the bottom of our emails, or by contacting us by e-mail dataprivacy@­axinom.com or postal mail to Axinom GmbH, Kurgartenstrasse 37, 90762 Fuerth, Germany, Attention: Privacy.

We collect statistical information about sent newsletters: we monitor whether you read the newsletter, when and how many times you have opened it, what operating system and e-mail server (its location) you use.

You can also at any time refuse to receive information about events or any other information we send by clicking on the “unsubscribe” link located on the bottom of our emails, or by sending us an email at dataprivacy@­axinom.com.

II. COOKIES

To make this site work properly, we sometimes place small data files called cookies on your device. Most websites do this.

What are cookies

A cookie is a small text file that a website saves on your computer or mobile device when you visit the site. In and of themselves they are harmless bits of text that are locally stored and can easily be viewed and deleted. It enables the website to remember your actions and preferences (such as login, language, font size and other display preferences) over a period of time, so you don’t have to keep re-entering them whenever you come back to the site or browse from one page to another.

How do we use cookies?

Our website places cookies on your computer or mobile device. This is a common practice for all websites. Cookies help us provide you with a good experience when you browse our site and also allow us to improve our site. Cookies cannot be used to identify you personally. Data is collected on the basis of user consent by use of cookies and other similar technologies. Below we have provided you more information about each of these categories of cookies.

Functionality cookies

Functionality cookies record information about choices you’ve made and allow us to tailor the website to you. We use the following functionality cookies:

Name Purpose Expiry
viewed_­cookie_­policy Used for the Cookie law info bar whether it has been viewed and accepted. 1 year
pixel_­ratio Used to ensure the website displays properly for you. Session
spb_image­_resizer_­pixel_­ratio Used to ensure the website displays properly for you Session
Third Party cookies

We use a number of Third Parties who may also set cookies on their websites’ on its behalf to support features of our websites (for example Google, Vimeo, Linkedin). We do not control the dissemination of these cookies. You should check the third party websites for more information about these. Third party cookies are identified in the list below, together with information as to how you can opt out of receiving them.

Name Purpose Expiry Provider
lang Set by LinkedIn when a webpage contains an embedded “Follow us” panel. Session LinkedIn
lang Remembers the user’s selected language version of a web site. Session LinkedIn
bcookie Used by the social networking service, Linked In, for tracking the use of embedded services. 2 years LinkedIn
BizoID Used to track visitors on multiple websites, to present relevant advertisement based on the visitor’s preferences. 29 days LinkedIn
bscookie Used by the social networking service, Linked In, for tracking the use of embedded services. 2 years LinkedIn
lidc Used by the social networking service, Linked In, for tracking the use of embedded services. 1 day LinkedIn
User­Match­History Used to track visitors on multiple websites, to present relevant advertisement based on the visitor’s preferences. 29 days LinkedIn
IN_HASH Used to deliver adverts more relevant to you and your interests Session LinkedIn
_ga Registers a unique ID that is used to generate statistical data on how the visitor uses the website. 2 years Google
_gat Used by Google Analytics to throttle request rate. 1 day Google
_gid Registers a unique ID that is used to generate statistical data on how the visitor uses the web site. 1 day Google
ads/ga-audien­ces Used by Google Ad Words to re-engage visitors that are likely to convert to customers based on the visitors on line behaviour across websites. Session Google
IDE Used by Google DoubleClick to register and rep ort the website user’s action s after viewing or clicking one of the advertiser’s ad s with the purpose of measuring the efficacy of an ad and to present targeted ads to the user. 1 year Google
pagead/­1p-­user-­list/# Used to deliver adverts more relevant to you and your interests Session Google
test_­cookie Used to check if the user’s browser supports cookies. 1 day Google
vuid Collects data on the user’s visits to the web site, such as which pages have been read. 2 years Vimeo

We inform you that certain data on your visit in our website (IP address, cookies, technical information of the browser you use, other information on your browser activities and browsing the website), for the purposes of statistics, analysis of the browsing on the website and related purposes, may be transmitted or made available to entities both in the European Economic Area and outside it (for example, when we use the Google Analytics service, such an entity is a United States company). Please note that in non-EEA countries personal data may be subject to less protection than in EEA countries, but we will carefully consider the conditions under which such data will be processed and stored after transfer to the above entities.

How to control cookies

You can control and/or delete cookies as you wish – for details, see aboutcookies.org. You can delete all cookies that are already on your computer and you can set most browsers to prevent them from being placed. If you do this, however, you may have to manually adjust some preferences every time you visit a site and some services and functionalities may not work

European Union legislation on cookies

Axinom follows the European Commission’s guidelines on privacy and data protection. Please read more about it here: http://ec.europa.eu/­ipg/basics/­legal/cookies/index_en.htm#section_2

III. DATA SUBJECTS’ RIGHTS

With respect to your personal data you have the following rights:

  • to get familiar with your personal data and how it is processed;
  • to demand correcting incorrect, inaccurate or incomplete data, erasing your personal data or restricting the processing of your personal data when personal data is processed without complying with legal requirements or when there is another legal basis;
  • to object to processing of your personal data if it is processed on the basis of a legitimate interest, unless there are legitimate reasons for such processing or for the purpose of making, pursuing or defending legal claims;
  • in cases where your personal data is processed on a separate consent basis, you have the right at any time to withdraw your consent to processing of your personal data.

With respect to your personal data you have the following rights: In cases where you consider that your personal data is being processed illegally or your rights in connection with data processing are violated, you have the right to contact the relevant data protection authority and file a complaint.

Axinom recommends contacting us before submitting a formal complaint (datapri­vacy@­axinom.com) in order to find the right solution for a problem.

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